2011

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Author Instructions

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Final Instructions

*The Conference Proceedings will be included in the IEEE Interactive Electronic Library (IEL) as part of IEEE Xplore. All authors who have been accepted must register for the conference and attend the conference to present their paper. Authors who do not attend the conference to present their papers, or arrange for a co-author or knowledgeable colleague to present their paper in the absence of the primary author, will not have their paper published in the IEEE IEL and IEEE Xplore, per latest IEEE policy.

1. Prepare the final version of the manuscript using the paper templates linked below.


Paper Templates


Final Paper Appearance

REMEMBER: the final version of a paper in the format given above CANNOT EXCEED 6 PAGES. NO EXCEPTION IS ALLOWED.

2. Register online.

You MUST register before uploading your final paper. Papers will be included in the proceedings only if at least one author has registered and paid the FULL IEEE Member or Non-Member registration fee by July 15, 2011. Student fees do not ensure publication of a paper - no exceptions. One full registration covers only one (1) paper. To guarantee inclusion in the proceedings of more than one (1) paper, the author must pay a USD $50 surcharge for each paper in excess. If you need to register by bank transfer, please contact Rachel Edmunds, VECIMS 2011 Administrator.

NO PAPER WILL BE PUBLISHED WITHOUT THE AUTHOR'S COMPLETED REGISTRATION AND PAYMENT.

3. An electronic version of the final manuscript must be generated for the conference proceedings.

From the final manuscript formatted as instructed above, authors must generate the electronic version in PDF format. Regardless of its initial format, the file containing the final version of the paper must be transformed in the PDF format using the IEEE PDF express web tool. PDF files generated by means of other tools are not acceptable.

To generate the IEEE Xplore compatible PDF file of your paper, follow these steps:

Create your IEEE PDF eXpress account by going to: http://www.pdf-express.org and using Conference ID:

vecims11x

The first time you access the system, please follow the link to New user. Please note that, in order to access the service, you need to allow the use of cookies from the PDF eXpress web site. Once you have registered as a new user:

1. upload the source file (containing your paper) for conversion
2. receive by e-mail the IEEE Xplore-compatible PDF of your paper. Once you’ve received your PDF file, upload it to EDAS
4. Send the electronic version of the final manuscript, complete the presenter's biography form, and submit the copyright form through EDAS by July 15, 2011.

1. Once you receive your Xplore compatible PDF, log in at http://edas.info

2. Upload your paper.
Click the My Papers tab. Click the upload icon (third column from the right) and a dialog box will open that will enable you to select and upload your paper via the web or via FTP.

3. Fill in and sign the IEEE Copyright Transfer form.
The IEEE is enforcing strict copyright rules. For your convenience, the copyright form is made available electronically through EDAS. To access the copyright form, click on the 'My Papers' tab and then click on the copyright icon under the copyright column (second column from the right). Authors who are not authorized to sign a copyright transfer form, should download the paper version of a copyright transfer form, fill it in, and ask an authorized person to sign it. Then, send the completed form to the VECIMS 2011 Administrator by fax: +1 (785) 537 3437.
NO PAPER WILL BE PUBLISHED WITHOUT THE SUBMITTED COPYRIGHT FORM.

4. Prepare the presenter's biography form.
Please declare who will be presenting the paper at the conference on EDAS. To do this, click the 'My Papers' tab, click on your paper title, and then click the Change/Add icon in the Presenter row. Indicate who will present the paper and click Choose presenter. Presenters must fill out a short bio (50 word max) on EDAS by going to the ‘My Profile’ tab and filling in the information in the ‘Brief bio’ field. Information in this form will be used by the session chairperson to introduce the presenter.

IMPORTANT COPYRIGHT NOTICE FOR WEB AND INTERNET POSTING

If authors like to post their papers electronically on any web site, any ftp site, or any other electronic dissemination technique, they must include the IEEE Copyright notice on the initial screen displaying the IEEE-copyrighted material.

Problems in preparing and submitting your final manuscript? Further Information?

Contact the IEEE VECIMS 2011 Conference Administrator:

Rachel Edmunds
Conference Catalysts, LLC

Conference History

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VECIMS 2010
September 6 - 8, 2010 | Taranto, Italy

VECIMS 2009
May 11 - 13, 2009 | Hong Kong, China

VECIMS 2008
July 14 -16, 2008 | Istanbul, Turkey

Registration

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Online Registration is now open - Click here to Register! Registration fees are listed below in USD:

 

Till July 15, 2011
Advance Registration

After July 15, 2011
Late and On-Site Registration

IEEE Member

$500

$620

Non-Member

$620

$775

Student, IEEE Life-Member

$300

$375

* Conference registration includes access to all technical sessions, breaks, lunches and banquet dinner, as well as a copy of the Proceedings.

COVERING THE EXPENSES FOR PAPER PUBLICATION
Do not jeopardize the publication of your work in the proceedings! An accepted paper will be published in the proceedings only if the full-fee registration payment for one of the authors is received and correctly processed by July 15, 2011 - no exceptions. Only member or non-member fees are allowed to cover the publication of an accepted paper. Student registration fees cannot be used to guarantee the publication of an accepted paper. If the author registering to cover the paper publication is a student, he has to pay the appropriate member or non-member fee. Members to whom the society bylaws grant special discounts (e.g., Life members of the IEEE) cannot use the discounted rates to cover the publication of an accepted paper: they have to pay the member fee.

One author registration will cover the publication expenses of only one accepted paper. For each additional accepted paper associated to the same registration, a 50 US$ printing contribution will be charged. In the case no registration has been received and correctly processed to cover the paper publication, the conference organizers will contact the authors before the paper is removed from the proceedings.

To qualify for member rates, the membership number must be provided in the registration form. No exception.

REGISTRATION PROBLEMS AND FURTHER INFORMATION

For further information concerning your registration, please, contact only the VECIMS Administrator:

Chris Dyer
email: cdyer@conferencecatalysts.com

VECIMS 2011

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VECIMS 2011 is an interdisciplinary symposium that intends to bring a methodical instrumentation and measurement perspective to the theory and practice of virtual and virtualized environments, and human-computer interfaces by focusing on the quantitative and metrological aspect of these technologies and their interactive applications in telerobotics, telemedicine, remote control, engineering design, environment sensing and monitoring, training, education, arts, and computer games. 

Papers are solicited on all aspects of virtual environments and human-computer interaction technologies for measurement systems and the related applications, from the points of view of both theory and practice.  This includes but is not limited to multimodal (visual, haptic, audio, etc) virtual environments, sensors and displays, perception and psychophysics, object modeling, model validation, multi-sensor data fusion, soft computing techniques, human-computer interaction, augmented and virtualized reality, virtual reality languages, APIs, RTIs, collaborative distributed virtual environments, model-based telecommunications and telecontrol, calibration, standards, implementation technologies, and applications.


SUBMIT EXTENDED ABSTRACTS OR DRAFT PAPERS
BY 30 APRIL 2011


Acceptance/rejection will be emailed by 27 May 2011. The final manuscript is due by 1 July 2011. Submission implies willingness to register at the conference, pay the registration fee and present the paper. Papers will be included in the proceedings only if at least one author will register and pay the registration fee by 1 July 2011 (member and non-member fees only are acceptable to this purpose) - no exceptions. If an author covers more than one paper with her/his registration to guarantee inclusion in the proceedings, she/he must pay a 50 US$ surcharge for each paper in excess of one.

Venue and Travel

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Venue

The conference will take place in the Desmarais Building of the University of Ottawa, located in the heart of Canada's national capital, just along the famous Rideau Canal, a UNESCO world heritage site, and within walking distance of several sites of interest including the Parliament Hill, the National Art Gallery, and the Rideau Center.

Desmarais Building
University of Ottawa
55 Laurier Avenue East
Ottawa, Ontario, Canada

The conference will be on the 12th floor, room 12110 for VECIMS and room 12120 for CIMSA.

Map: You can see the location of the Desmarais Building on this map.

Hotel

We have negotiated a special rate of $99.00/night with The Quality Hotel Downtown Ottawa, which is about 500 meters from the conference venue, for Rooms with one Queen sized bed and a double sized pull-out sofa, or with two Double beds. When you stay at The Quality Hotel Downtown Ottawa you really have the best of everything - the convenience of a great location and outstanding value with comfortable and spotlessly clean guest rooms. The Quality Hotel Downtown Ottawa is also just steps away from popular attractions such as the National Gallery, the ByWard Market, Parliament Hill, Rideau Canal and Rideau Centre shopping mall, and many other tourism hot spots to enhance your experience! Enjoy our spacious accommodations featuring brand new Simmons Pillow Top mattresses - it's like sleeping on a cloud! Please call the hotel’s Reservations Department at +1 613-789-7511, or email them directly at cn286res.qualityhotel@whg.com to reserve now! Be sure to quote "IEEE September 2011" to receive your discounted rate!

In addition to Quality Hotel, you can also try this list of hotels, sorted based on closest distance to the conference venue.
 

Visa Information

You may need both a passport and a visa to visit Canada on a temporary basis. Information on visas and entry requirements to Canada is available from Immigration Canada at 1-888-242-2100 (in Canada) or visit Immigration Canada's Web site for instructions on who needs to apply for a visa. From outside Canada, you can also contact the nearest Canadian Embassy, High Commission, or consulate in your region.
 

Transportation

Ottawa is easily accessible by plane, road, and train. There are direct flights to Ottawa from most major U.S. cities, as well as from Frankfurt and London Heathrow. Connecting flights are also available from Toronto and Montreal. VIA Rail train station is located just a few kilometers from the conference venue and transit between the train station and downtown Ottawa (including the conference venue) is easy with either OC Transpo buses, or taxis.

Airport Information

The Ottawa International Airport is located 20 minutes from the conference venue. Convenient connections to all Canadian destinations are available. The airport includes a U.S. pre-clearance area, opening the region to direct travel to the U.S. and removing the need for connections through Montreal and Toronto.
 

Transportation from Ottawa International Airport

The airport provides a shuttle service to all of the downtown hotels. In addition, OCTranspo bus number 97 directly connects the airport to both the conference venue and the Rideau center, which are walking distance from nearby hotels. Taxi will cost approximately $30 from the airport to the hotels near the conference venue. Finally, Limousine service and car rentals are also available. For all transportation options, please see the information here.
 

Tourist Information

Several sites offer tourist information about Ottawa-region and Canada, including maps, accommodation lists and descriptions of sites of interest:
 
•    Discover Ottawa
•    National Capital Commission
•    Official Ottawa Tourism Site
•    Ottawa Kiosk - One Step Guide to Ottawa
•    Ottawa Convention Guide
•    Ottawa Tourism
•    Ontario Travel
•    Travel Canada

Organizers

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Honorary Chairs
Vincenzo Piuri, Università degli Studi di Milano, Italy
Mel Siegel, Carnegie Mellon University, USA

General Chairs
Serge Demidenko, Monash University, Australia
Stefano Ferrari, Università degli Studi di Milano, Italy
Emil M. Petriu, University of Ottawa, Canada

Technical Program Chairs
Francesco Bellocchio, Università degli Studi di Milano, Italy
Jiying Zhao, University of Ottawa, Canada
Subhas C. Mukhopadhyay, Massey University, New Zealand

Local Arrangement Chairs
Shervin Shirmohammadi, University of Ottawa, Canada
Daniel Godfrey, University of Ottawa, Canada

Conference Management
Chris Dyer, Conference Catalysts, USA

Technical Program Committee
Dewan T. Ahmed, University of Ottawa, Canada
Rini Akmeliawati, International Islamic University, Malaysia
Alberto Amato, Politecnico di Bari, Italy
Valentina Emilia Balas, Aurel Vlaicu University of Arad, Romania
Marco Calabrese, Politecnico di Brai, Italy
Yonghua Chen, The University of Hong Kong, China
S.H. Choi, The University of Hong Kong, China
Vladimir Cretu, Politechica University of Timisoara, Romania
Vincenzo Di Lecce, Politecnico di Bari, Italy
Giovanni Dimauro, Universita' di Bari, Bari, Italy
Richard J. Duro, Universidade da Coruna, Spain
Yoshinobu Ebisawa, Shizuoka University, Japan
M. Onder Efe, TOBB Economics and Technology University, Turkey
Abdulmotaleb El Saddik, University of Ottawa, Canada
Stefano Ferrari, Università degli Studi di Milano, Italy
Alessandro Ferrero, Politecnico di Milano, Italy
János Fodor, Technical University of Budapest, Hungary
Anton Fuchs, Graz University of Technology, Austria
Rafik A. Goubran, Carleton University, Canada
Frans C.A. Groen, University of Amsterdam, The Netherlands
Andrea Guerriero, Politecnico di Bari, Italy
Yong Hu, The University of Hong Kong, China
Okyay Kaynak, Bogazici University, Turkey
Dan Ionescu, University of Ottawa, Canada
Peter X. Liu, Carleton University, Canada
Fernando Lopez Pena, Universidade da Coruna, Spain
Gilles Mauris, Universite de Savoie, France
Mihai V. Micea, Politechnica University of Timisoara, Romania
Melanie Ooi, Monash University, Malaysia
Roberto Ottoboni, Politecnico di Milano, Italy
Eric Paquet, National Research Council of Canada, Ottawa, Canada
Subramaniam Parasuraman, Monash University, Malaysia
Ciro Pasquale, Politecnico di Bari, Taranto, Italy
Emil M. Petriu, University of Ottawa, Canada
Vincenzo Piuri, Università degli Studi di Milano, Italy
Kostas Plataniotis, University of Toronto, Canada
Radu-Emil Precup, Politechnica University of Timisoara, Romania
Roberto Sassi, Università degli Studi di Milano, Italy
Fabio Scotti, Università degli Studi di Milano, Italy
Gourab Sen Gupta, Massey University, New Zealand
Jesus Urena Urena, University of Alcala, Spain
Thomas E. Whalen, Communications Research Centre, Canada
Yizhong Wang, Tianjing University of Science and Technology, China
Chia-Chen Yen, National Formosa University, Taiwan
Yunfeng Zhang, National University of Singapore, Singapore